privacy policy

Introduction

Fox Collective Communication Ltd operates with the support of a growing community of contacts – colleagues, customers, prospects, journalists, influencers and suppliers – all of whom form a valuable role in helping deliver our services. We value the privacy of this network and are committed to acting responsibly and transparently with the data we collect.

We support the General Data Protection Regulation (GDPR), a new European law about data protection which, among other things, gives you clear information about:

  1. What data we might collect.

  2. How and why we use that data.

  3. How we look after that data.

  4. Your legal rights in relation to data we hold about you.

  5. Who to contact if you have questions.

 

At Fox Collective Communication Ltd we respect your privacy and we are committed to protecting your personal data. This privacy notice will inform you about to how we look after your personal data (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This privacy notice is provided in a layered format. Our aim is to make it as easy to read as possible; the layering allows you to click through to the specific areas set out below. 

  1. IMPORTANT INFORMATION AND WHO WE ARE

  2. THE DATA WE COLLECT ABOUT YOU

  3. HOW IS YOUR PERSONAL DATA COLLECTED

  4. HOW WE USE YOUR PERSONAL DATA

  5. DISCLOSURES OF YOUR PERSONAL DATA

  6. DATA SECURITY

  7. DATA RETENTION

  8. YOUR LEGAL RIGHTS

1. Important information and who we are

 

Purpose of this privacy notice

This privacy notice aims to give you information on how Fox Collective Communication collects and processes your personal data whether through your use of this website, including any data you may provide through this website or via other means e.g. an email address we have obtained from you for the purposes of sending you a press information.

 

This website is not intended for children and we do not knowingly collect data relating to children.

 

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

 

Controller

This privacy notice is issued on behalf of Fox Collective Communication Ltd. We have appointed a Data Privacy Controller who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the us using the details set out below.

 

Contact details

Full name of legal entity: Fox Collective Communication Ltd

Email addresses: hello@fox-collective.com

Postal address: Rowan House, Brotherswood Court, Almondsbury Business Park, Bristol, BS32 4QW

Telephone Number: 01454 400 044

 

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

 

Changes to the privacy notice and your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

 

Third-party links

This website may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

  1. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

 

We may collect, use, store and transfer different kinds of personal data about you. The most common types of personal data we are likely to process are as follows:

  • Identity Data includes first name, maiden name, last name, username, title, or similar identifier, social media handles, marital status, title, job title, date of birth and gender.

  • Contact Data includes billing address, delivery address, email address and telephone numbers.

  • Financial Data includes bank account and payment card details.

  • Transaction Data includes details about payments to and from you and other details of services you have purchased from us.

  • Technical Data includes your browser type and version, and your operating system and platform. We do not collect any Technical Data which enables us to personally identify the users of our website.

  • Profile Data includes your username and password, your interests, preferences, feedback and survey responses.

  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

 

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not normally collect any Special Categories of Personal Data about people who are not employed by us (or who do not work for us as independent contractors). Such special categories of Personal Data include details about your race or ethnicity, religious or philosophical beliefs, political opinions, trade union membership, information about your health and genetic and biometric data. Nor do we collect any information about criminal convictions and offences about people who are not employed by us (or who do not work for us as independent contractors).

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with services or to pay you for services provided by you). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.

3. How is your personal data collected?

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
    apply for our products or services;

    • request information to be sent to you;

    • ask or agree to our making certain arrangements on your behalf e.g. in connection with travel and accommodation;

    • create an account on a website operated by us or enter a competition, promotion or survey; or

    • give us some feedback. 

  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data which allows us to track the number of users who visit our website. We do not collect any Technical Data which enables us to personally identify the users of our website.

  • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources including as set out below

    • Technical Data from the following parties:

      1. advertising networks;

      2. search information providers such as Google; and

      3. social media platforms.

  • Contact, Financial and Transaction Data from providers of technical, payment and delivery services.

  • Identity and Contact Data from data brokers or aggregators such as Gorkana, Fashion Monitor, Fashion GPS, Diary Directory, Tribe and Kantar.

  • Identity and Contact Data from publicly availably sources such as Companies House and the Electoral Register based inside the EU.

  • Our clients, suppliers, staff members or other contacts.

 

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

  • Where we need to comply with a legal or regulatory obligation.

 

Generally we do not rely on consent as a legal basis for processing your personal data. If we have relied on consent, you have the right to withdraw consent to marketing at any time by contacting us at hello@fox-collective.com

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we may use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at hello@fox-collective.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

  • LinkedIn - Grey Circle
  • Instagram - Grey Circle

©2019 Fox Collective Communication Limited ®

21 Equinox South, Great Park Road, Bradley Stoke, Bristol, BS32 4QL

 

Company registered in England and Wales: 11390003

Company trademarked in the UK: UK00003245812